Accessible agenda and minutes PDFs, every week, without the extra work.
ReadableAgenda watches your agenda page, fixes each new agenda, packet and minutes PDF for accessibility, tests it against WCAG 2.1 AA, and posts it back. You get a test report for every document.
Built for towns, villages and special districts. Priced for small budgets.
The deadline is set
The U.S. Department of Justice's ADA Title II web rule requires state and local governments to make their web content, including the PDFs they post, meet WCAG 2.1 Level AA. In April 2026 the Department extended the compliance dates by one year:
Agendas, packets and minutes are new documents every week, so the work doesn't end once a backlog is cleared. Source: Federal Register, April 20, 2026 (Docket CRT150).
Fixing documents by hand adds up. One town's staff memo estimated 2,611 staff hours and $109,669 to remediate 15,667 pages. Read the memo (PDF).
How it works
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We watch your page
Tell us where you post agendas and minutes. We check it for new PDFs, or your clerk can email them to us. Nothing to install.
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We fix and test each PDF
We add tags, reading order, headings, alt text and table structure, then test the file against WCAG 2.1 AA. We also confirm the wording of your document did not change.
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You get it back, with a report
The fixed PDF is posted back or returned to you, usually before your meeting, with a plain-language test report for that document.
What you get
A report for every document
Each fixed PDF comes with a test report showing what was checked, what was fixed, and anything that still needs attention. Keep it for your records.
48-hour fix promise
If any issue is flagged in a document we fixed, by your staff, a resident or a checker, we fix it within 48 hours at no charge.
Human review for tricky files
Charts, maps, complex tables and scanned pages get a person's review, not just software, so the alt text and reading order make sense.
Pricing
Flat monthly price based on how many PDF pages you post each month. The first month is free.
| Plan | PDF pages per month | Price per month |
|---|---|---|
| Small | Up to 150 pages | $150 |
| Standard | Up to 400 pages | $225 |
| Large | Up to 800 pages | $300 |
Every plan includes the per-document report, the 48-hour fix promise and human review. Posting more than 800 pages a month, or have an older backlog? Ask us for a quote.
Try it free for your first month
Send us the link to your agenda page. We'll fix that month's new agendas, packets and minutes and send you the reports. No cost and no commitment.
Email us to start a free pilot
Or write to jasonyaeger+camille@mail.grokbot.com.
Frequently asked questions
Can you guarantee our documents are compliant?
No, and you should be wary of anyone who does. Parts of WCAG 2.1 AA depend on human judgment, such as whether alt text for a chart is meaningful or whether a table reads in a sensible order, and no tool can certify that on its own. What we do promise: every document is fixed and tested against WCAG 2.1 AA, you get a report showing the results, tricky files get human review, and any issue that's flagged is fixed within 48 hours at no charge. Your organization remains responsible for its own ADA obligations.
What kinds of documents do you handle?
Meeting agendas, agenda packets, minutes, and similar documents your board or council posts on a regular schedule. Ask us about other documents.
Will you change what our documents say?
No. We change the structure behind the text, not the text. Every fixed file is checked against your original to confirm the wording is unchanged.
Do we need to install software or change our website?
No. We work from the page where you already post documents, or from files your staff email to us.
What about documents we posted years ago?
The rule has limited exceptions for some older archived documents. Our monthly plans cover new documents. If you have a backlog, we'll quote it separately.
Could the deadline change again?
It could. The April 2026 extension was an interim final rule, and the Department has said it may revisit the rule. People with disabilities need to read your documents either way, and starting now spreads the work out.